Wednesday, March 31, 2010

East Coast Trip - Getting ready for the airport

We are just a few days away from our big trip, and the first adventure we will all face together is getting through airport security.  However, with some advanced planning and smart decisions, we can all make it through quickly and easily.  Here are some tips:

 

Photo ID – Sometimes the airport checks IDs on our kids, and other times they don’t, but I don’t take any chances.  I keep all the IDs together in one binder sorted alphabetically to make it easy for check-in.  The ticketing agents love this and are usually extra-nice to us as a result.  If you will need your ID to use a debit or credit card, just let me know and I will give it to your during the trip.  Just keep it safe and prepare to give it back to me before the flight home.  All adults will definitely need government-issued photo ID.

 

Reduce your metal – Try to wear as little metal as possible to the airport.  Earrings, necklaces, bracelets, and even clothing with metal accessories attached to them always have the potential to set off the system (metal-rimmed eyeglasses are OK).  Boys, if you’re into those big skater belt buckles (they were really popular a couple years ago), leave them at home.  Finally, any other objects (watch, camera, cell phone, iPod, coins) that could activate the metal detector should be placed in your backpack.  Take some time BEFORE we get to the airport to do this, so you’re not scrambling at the last minute.  The only things that should be on your person, in your hand, or in your pockets as you walk through security should be your boarding pass.  You MUST have this with you when you walk through security.

 

Measure up – I’ve already told you that your checked suitcase should be no heavier than 45 pounds.  The airlines set 50 pounds as the absolute maximum, but you’re probably going to bring back more than you went out with, so leave yourself some room.  I never thought about it before, but a parent recently asked if there are any SIZE restrictions on luggage.  The answer is, “Yes.”  One of our airlines says 61 inches is their maximum and the other says 62, so we have to go with the lower number.  This means that when you add the height, width, and depth of your suitcase, the sum should be no more than 61 inches total.

 

Smart shoes – The TSA (Transportation Security Administration) will require you to take off your shoes and place them in a bin to be scanned.  Make sure to wear shoes that are easy to take off and put on (no double or triple knots in your laces), but keep in mind these are probably the same shoes you will wear throughout much of our first day on tour.  Comfy shoes like UGGs might be a great choice, for example.

 

Sweatshirts, jackets, and hoodies – If your outer layer is one that can be easily shed (zip-up hoodie or jacket), be prepared.  TSA will ask you to remove it, place it in a bin, and run it through the scanner.  If it’s a pull-over sweater or sweatshirt, they generally will let you leave it on.  I actually recommend that whatever warm coat you’re bringing on the trip you wear to the airport.  It’s one less bulky item to pack in your suitcase and it could double as a pillow or a blanket on the plane.

 

Quart-size bags – If you’re toting tons of electronics with you (iPod, iPod charger, cell phone, cell phone charger, headphones) all in your backpack, it may look like you’re carrying some sort of explosive triggering device.  Make your life and the life of your TSA screener easier by grouping these items into quart-size storage bags.  I’m partial to the quart-size freezer bags because they’re a little sturdier.  If the TSA screener has to open your bag, it will be easy for him to see you have nothing suspicious.  Plus, it will be easier for you to find your stuff later without cords getting all tangled up.

 

Avoid liquids – In the TSA 3-1-1 guide you received in the mail from USA, it talks about the rule for bringing liquids in your carry-on.  I’m not bringing ANY liquids in my carry-on luggage (my backpack).  All my hair gel, toothpaste, shampoo, acne cream (OK, well I don’t use this any more, but you might), goes into my toiletry bag in my checked luggage.  Why do you need hair gel at 30,000 feet?  These guidelines are mostly geared to overnight travelers who pack everything into their carry-on, and that’s not us.  Ooh, and I have one more tip for you.  You know you can’t bring bottled water through airport security, right?  But, Mr. Ippolito has been bugging you (and will continue to bug you) about staying hydrated and drinking plenty of water, right?  Try this:  pack an EMPTY water bottle in your carry-on bag.  Once we get through security and we’re just hanging out in the terminal waiting to board the plane, go fill up your bottle at the drinking fountain.  This can be one of those fancy refillable bottles, or simply an empty Aquafina bottle.


Finally, there are tons of other prohibited items that I'm not going into, but most of these are common sense. Here's a good rule: if it's not allowed at school, it's probably not allowed on a plane.  Please ask Mr. Ippolito if you are unclear about what is prohibited and what is not.

 

RVI

Tuesday, March 30, 2010

East Coast Trip - "The Table"

When it comes to personal travel, I am a very inefficient packer. For some items, I pack way more than I need. For other items, I don’t pack enough or don’t pack it at all. Inevitably I forget something, and we end up stopping at Target or Walgreen’s or someplace like that to get what I didn’t pack.

We don’t have that luxury next week, which is why I am such a different traveler when I go on the East Coast Trip. My wife laughs at me, but I actually set out a folding table. On “The Table” I place my packing list and then item by item I lay everything out that I need. Deodorant: check. Toothpaste: check. iPod charger: check. Camera battery charger: check.

If you haven’t set up your own version of “The Table” yet, I urge you to consider it. Lay everything out in advance a few days in advance so you know what you have and what you may still need to get. Places like Walgreen’s are not always easily accessible with the places we’re visiting and the schedule we’re on. Hotel gift shops often sell toothpaste and batteries and memory cards, but it is likely at a significantly higher price.

Our final student lunch meeting will take place this Thursday, April 1, and I have PRIZES! We’ll play a quiz game that will test students’ knowledge of everything we’ve learned about the trip so far. Want to “study” for the quiz game? I will draw from every e-mail I’ve sent out, the pre-departure meeting, the packing lists and tips sheets. Basically, it’s everything that’s on my blog: http://trippolito.blogspot.com.

Students—I’ll see you on Thursday at lunch in Room B-7.

Parents—I’ll see you Sunday night!

RVI

Friday, March 19, 2010

Become a fan on Facebook and post a sticky on Wallwisher!

We've added two new features to our online communication network for the East Coast Trip!

First, for students who have questions or comments about the trip, you can now post them on our Wallwisher wall! If you're a little embarrassed to ask the question, simply post it anonymously and I will answer back as soon as I can. If you have a concern or question, chances are other students are thinking about, or worrying about, the same thing! Even if you don't have a question, just post a quick note to tell everyone else how excited you are about the upcoming trip! Check it out at http://trippolito.blogspot.com.

Parents, you can now become a fan of Mr Ippolito's East Coast Adventure on Facebook! You can check out the link on our website. Updates will be now be available on both Facebook and Twitter, and of course ALL trip information, handouts, helpful hints, previous e-mails, packing lists, countdown calendar, flight information and so much more are always available at http://trippolito.blogspot.com.

Have a great weekend--15 days left!
RVI

Baggage Identification tags

CLICK TO ENLARGE SAMPLE
This is a sample of what your luggage tags should look like. The top luggage tag is the sample of the one that goes on your CHECKED bag (the suitcase that you hand it at check-in) and it should be the one with the Renaissance Hotel address in DC. You should put YOUR CHILD'S name on the line for "Passenger Name," but include Mr Ippolito's phone and e-mail, since I should be the primary contact if your child's baggage is delayed heading into Washington DC.

The bottom luggage tag is the sample of the one that goes on your CARRY-ON bag (your backpack). It should have YOUR CHILD'S name on the line for "Passenger Name," but this time you can either put the Rio Norte school address, or your own personal home address. You can either put my phone number and e-mail or your own. This is the tag you will eventually swap out and place on your checked suitcase for the return flight home.

One final tip: I used an Ultra Fine Point Sharpie to fill out my tags to make them extra smudge- and fade-resistant. :-)

RVI
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Thanks again for a great pre-departure meeting!

Dear parents and students,

Thanks so much for the great meeting this evening.
Here are a couple things we discussed at tonight’s meeting that I told you I would post to my website:

1. Luggage tag samples (now available as my most current blog entry)

2. Parent’s Guide to Twitter (listed under Helpful Links and Downloads)

I also told you I would once again give you my personal cell phone number and the emergency, 24-hour USA Student Travel number for your child to program into his/her cell phone. Again, calling either of these phone numbers from your child’s cell phone while on tour should be like a “flare gun” and only be used in an emergency, not simply for, “Hey, Mr. Ippolito, what time do we meet back on the bus?” or “Mr. Ippolito, do you like your venti green iced tea from Starbucks with or without syrup?” The answer is “without,” by the way.

Here they are:

Mr. Ippolito’s personal cell phone:
see e-mail for details

USA Student Travel 24-Hour Toll-Free Hotline
(877) 202-6099

RVI

Wednesday, March 17, 2010

QUICK reminder

I am very excited to see you tomorrow evening, Thursday, March 18, at 7:00 p.m. in the Rio Norte library for our BIG pre-departure meeting. I've been hounding you with e-mails lately, so I'll make this quick.

If you need another Emergency Medical Release Form, you can get one from my website, http://trippolito.blogspot.com.

If something comes up, please e-mail me at rippolito@gmail.com or call/text (661) 347-4990.

See you tomorrow!
RVI

Monday, March 15, 2010

Filling out your Emergency Medical Release form

I love our tour company, USA Student Travel. They are so good at so many things (greatest of which is providing safe, fun, amazing experiences for our students!). However, one thing I've been politely nagging them to update recently is the Emergency Medical Release form.

Just like the old-fashioned school permission slip we teachers sometimes still use, the Emergency Medical Release form still asks for parents' "Work Phone" and there is no room for "Cell Phone" anywhere. If I need to contact a parent at 10:00 p.m., it's unlikely that most parents will even be at work to answer a "work phone." However, if you see my phone number come up on your caller ID on your cell phone, you'll know that it's important we talk.

Please check out this sample form that I have filled out so you know what I think the front side should look like. Some of the information about me is real, some is made-up :-) The copy you received in the mail a couple weeks ago is yellow. I'm also providing a link to an additional copy of the form to this e-mail if you need another.

Sample Emergency Medical Release: http://staff.hartdistrict.org/rvi/usasample.pdf
Blank copy of the form: http://staff.hartdistrict.org/rvi/emr2010.pdf

Out of all the things I ask you to bring to this Thursday evening's meeting (yourself, your child, the $10 for tips, Rio Norte photo ID card), this form is probably the MOST important simply because it is the legal document giving me the authorization to get medical care for your
child. If there is any kind of problem (medical or otherwise), I will use this form and start calling phone numbers in the order you indicate on the form.

I hope to never have to call you for an emergency, but if I do have to, a matter of a couple minutes can make a big difference to you, me, and your child. If you want me to call a cell number first, then write down that number first.

If you have any questions about filling this out, please don't hesitate to e-mail, call, or text me. See you this Thursday evening, March 18, at 7:00 p.m. in the Rio Norte library.

RVI

Saturday, March 13, 2010

East Coast Trip - Three weeks and a day away!

22 days from today, we leave on what could be the greatest adventure of your child’s junior high school career:  our East Coast Adventure!

 

We have two meetings this coming week.  The first is our student meeting on Monday, March 15.  Again, please make sure you pack your lunch that day so we can begin promptly, and again I will provide dessert.

 

Then, this coming Thursday, March 18, at 7:00 p.m. in the Rio Norte library, we will have our big gathering before the big trip:  the predeparture meeting.

 

Here’s what you need to bring:

- Your yellow Emergency Medical Release form, completely filled out and signed both front and back

- The child traveling on the trip along with at least ONE parent or guardian

- Your Rio Norte photo ID card (the airlines don’t always ask for ID since they’re minors, but it’s always better to be safe)
- $10 cash for gratuity/thank you for tour guide ($5) and coach driver ($5).  As I’ve mentioned before, I politely request this.

 

This meeting is exciting because it gives both students and parents the chance to meet the families of the other students going, to meet me (the man behind all the long e-mails), to see the final itinerary, and to get some important final tips and instructions.

 

As always, don’t hesitate to call, text, or e-mail me if you have any questions.  Or, save your questions, and you can ask me in person at the pre-departure meeting on Thursday.  Have a great weekend!

 

RVI